Project management is equally important for the success of the project as for the idea. If you have a great idea and you made an amazing plan but there is no proper management regarding how you will carry out the things, the project might fail at various points. And when we talk about engineering projects, it is a complex situation because a lot of things are at risk. Therefore, we need to be extremely careful with engineering projects.
- According to the reports, at least one in every three projects does not get to meet its expected goal.
- Also, 48 percent of the projects surpass their deadlines.
- And sadly, 43 percent of projects cross their budget limit.
Taking care of the management of the projects, of course, is the responsibility of the managerial staff. So if you are in any such position and you are thinking of ways to improve your project, here are some guidelines.
1 – Using project management software
Project management has become the core of every business. Therefore, you will find various management software tools on the web. And because there are so many options, you will also find tools that are custom created. Thus, you can easily find some of the best software for engineering projects. The one Engineering Project Management Software that we would like to recommend is WorkOtter. You can get all the necessary information about it on their website.
It will make your engineering projects easier for you to handle. In addition to this, the software will carry out real-time collaboration. Timely communication and collaboration play an important role in the success of your project.
Furthermore, WorkOtter will also keep a track of everything that you do in your projects. And what does it actually include?
Well, it will track your time as well as the budget. Engineering projects are quite complex and there is no way to keep a track of the budget when there are so many things going on. You will have office expenses and then there will be labor costs and materials and a lot of other things. All these sections require money and thus, there are several expenses. And WorkOtter will track all such spending. Finally, you will get the automated report.
And another amazing thing about this software is that it can handle multiple projects at the same time. Of course, it is a software tool and not a human who might get confused with things. Therefore, you won’t need to worry about that. For all the projects that your company is handling, you can leave their management to WorkOtter.
And the last thing is that you will not only get the software installed but the company will also manage its upgrades and network configurations. Therefore, you won’t have to do anything.
2 – List down all the project parameters
Once you have the software tool, things will be much easier for you. However, if you do not have that option yet, you need to do things manually. And one of the ways to do so is to list down all of your project parameters before beginning your work.
Details are crucial for the success of anything. However, many engineering projects fail to mention all the details. Maybe because the person in-charge knows it well. However, effective project management requires you to put all the details in documented form before beginning the project. This will give you time to think if you need to change anything. Moreover, everyone will go through the details once. And this will make it easier for them to understand it in a better way.
The details that you must list down before beginning the project are;
- Objectives of the project
- Its scope
- The materials that you will need
- All the teams and departments that will be involved in carrying out the project
- The budget that you have and its allocation in different departments
- Deadline for tasks
- When to receive reports?
- And lastly, the deliverables
3 – Set target completion dates
Instead of having just one deadline for project finishing, it is better to establish milestones. Setting small and achievable goals will make things easier for you. All the teams will be able to achieve their short-term goal. Thus, you will only set the dates for some targets and the relevant teams will work their best for that.
After achieving one target, they will then move towards the other goal. And in this way, the project will proceed gradually and at a regular pace.
The things that you should keep in your mind are the following;
- The target completion dates should be optimistic, that is, the shortest possible time.
- Also, you need to set a pessimistic time, which is going to be the worst-case situation. Thus, no team should cross this time.
- And lastly, there should be an expected time. The time when you expect all your teams to finish and submit their assigned tasks even with setbacks.
4 – Provide a critical path
As the manager in charge, you will be responsible for establishing a critical path for all your teams. Engineering projects will come with various intersecting elements. These elements will affect other factors. As a result of this, the development of the project will be affected.
Therefore, project managers need to look at all such intersecting points. After careful analysis, they will provide a critical path that will lead all teams to their targets.
And to create a successful critical path, managers need to develop a flowchart that includes;
- The proper order for different tasks within the project.
- The tasks depend on each other and lead to other tasks.
- If there are dependencies within the project, they need to mention their longest possible sequence.
If the managers prioritize these tasks along the pathway, they can manage the project very well. Thus, everything will go smoothly till the end.