Backup is important for a “just in case” scenario, even if not for the purposes of formality. Losing business or rather an office data can be detrimental to the future of that company, not mentioning your own profession if you are the manager. Or one of the worst scenarios is seeing your competitors accessing your data with ease and use it to drive you out of business. In other words, business and company data should be treated with the utmost seriousness and discretion. That is why every business outside there should have reliable backup software like appvizer that can give them good suggestions about handling data and how to back it up. Moreover, thanks to its comparison tool, it makes excellent software for both small and large businesses.
Having a trusted and secure backup solution will not only be good for the safety and continuity of the company but overall productivity too. Here are the benefits of using backup software for companies:
1. Limit data access
Company data shouldn’t be anyhow available to any person because they have access to the company’s premises. Backup software allows you to clear different employees to access varying data. The best thing is that you can limit one from accessing specific data but still allow them to access what is relevant to their department.
2. Anti-virus protection
The worst thing about a virus attack on a company’s data and files is that it slips away until it becomes too late to salvage the data or help with the situation. That is something that most companies don’t know or even choose to ignore but can really cost the company a lot. Backup software will protect your company from all sorts of ransom virus that can jeopardize the integrity and reliability of the company.
3. Quick file access
Backing up data means that you can access specific files in less than a minute and even generate reports out of them. Furthermore, you aren’t limited to your office because you can access these files from any part of the world provided you have a reliable gadget internet connection and the right credentials if at all access to the cloud space is limited to a certain group of employees. It actually promotes remote working, especially during the weekends.
4. Recovery if Operating System Fails
What would you do if your OS failed on a busy morning when you were scheduled to meet investors and directors at the board room? Well, at least you can now see when a reliable backup system can come to your aid. OS can fail on the slightest mistake, such as improper allocation of memory space, multiple application errors, or software corruption. Fixing such problems is an option, but there isn’t a guarantee that all data will be retrieved. Moreover, in a scenario like the one above, the investors and shareholders will be already waiting for you in the boardroom, and it can take your IT team up to the whole day to fix such issues while minimizing the chances of losing data. Backup software is perfect, and you’ll retrieve your document anytime you need it through your desktop, laptop, tablet, or even smartphone. Well, if that may still sound hard, at least it is reliable.
5. Permanent storage
The best thing about backup software is that they offer permanent storage in the cloud, and your data will be in existence in as long as there is life here on earth. If you are running a company with a millennial vision, then it will be the best way to preserve company data for the coming generations. Moreover, such storage offers solutions to data theft or even destruction. The beauty of technology is that it always leaves a trail, and you’ll be able to see everyone who accesses the data and anyone who even tries to do so with wrong credentials. Once you upload something, it stays there as it is.
6. Reduces costs
Prior to cloud storage technology, companies had to rely on physical storage and back up of data. A company would often have a storage room with hundreds of files and thousands of papers in between those files. The storage facility had to be paid for because it obviously consumed office space. The company also had to pay someone to keep the records of the incoming and outgoing data, not forgetting the security personnel at the entrance. Well, that is a story of the past in as far as cloud storage and backup software for companies is concerned.
Moreover, you can imagine all the risks associated with a physical storage facility. For backup software, a breach into the system cannot go undetected. The option of expanding storage space in the cloud is also just an upgrade away, at an affordable cost compared to what would be spent in erecting another storage facility.
7. Safeguard Against Failed Hard Drive
Lastly, as a company, you may be tempted to back up the business data and customers’ files on a hard drive, because it is also easily accessible. However, you must note that the success rate of hard drives cannot match that of backup software as far as data backup is concerned. Hard drives are prone to malfunction on the slightest error or even virus attack.
Moreover, anyone can bypass a hard drive and access the data without authority. Remember, in as far as someone is an employee; he may still not have authorization or mandate to handle or access some particular types of data. Another kickback of hard drive is that someone can get copies of the data without the knowledge of the company because it is easier to disguise trails. The worst of it all is that if the hard drive crashes, all the data will be gone just like that!
You’ve seen the benefits of having backup software. Other than saving you time and increasing efficiency, backup software will keep you off trick situations that can see a company shut down even before it is halfway into achieving its goals and objectives.