Being responsible for the environment is one of the most significant points many businesses have on their agenda. We can see that the environment is not in a good situation due to all the negative effects the global economy has on it. We can see that temperatures get higher every year and there is something that needs to be done to prevent the.
As you can see, the side-effects can be seen. According to projections, these side-effects will get more severe. So, taking action today is of the utmost importance. Thankfully, there are a couple of effective methods like EHS. In a nutshell, EHS software assembles and manages a large range of data on your company’s occupational health and safety, as well as the impact it has on the environment.
It then analyzes the data and offers incident insights, which allows health and safety officers to put preventative measures in place, which will save time and money in the long run. Let’s take a look at a couple of reasons why you should make this software a part of your company. Without further ado, let’s begin with the reasons to use this software.
1. EHS software saves time and money
EHS software platforms simplify the management process by pulling together all the data you need into one centralized hub. This includes forms, notifications, workflows, libraries, dashboards, and the data warehouse into one hub, which improves both performance and transparency. As you can presume, having only one hub provides a chance to prevent the waste of energy characteristic for situations where there are numerous ones.
It is estimated that a good EHS software like Capptions can save up to 50% of time spent on administrative tasks, meaning your employees save time and, in time, your company will save money. Not only that it spends less energy, but this software provides a chance for employees to perform a majority of their daily tasks for a much shorter time.
Part of what saves all the time on administration duties is the fact that EHS software systems are paperless. While no one likes filling out paperwork, paper copies can also lead to other problems. Printing out hundreds of documents costs money and also has a negative impact on the environment. But when you have it in a digital form, the need for paper is completely eliminated from the needs of your company, which translates to forest saving.
Filling out forms outdoors in bad weather can be challenging, not everyone can decipher bad handwriting, and then, of course, paperwork can always be lost before it even reaches its designated file. By putting all of these in a digital form, you will have a chance of these files being preserved in a much more efficient way, not to mention eco-friendly traits.
2. EHS software simplifies inspections and audits
By investing a little extra money in safety, you can save your business money in the long run. One area which can save you money is by reducing the time spent on auditing, which will lead to lower labor costs and higher employee morale. By preserving a high percentage of the salaries, you can increase the salaries of your employees for a certain percentage. When it comes to remaining money, you can invest it in something that can become a greater benefit for the company.
Everyone that has a hand in handling EHS regulation, knows how stressful preparing for inspections and audits can be. It can take weeks of poring over files, frantically looking for missing paperwork, and updating records. Having an automated regulatory compliance system also makes audits easier and less stressful in general. You can access any document whenever you want, and you can have a look at it in an instant. The only thing you need to do is to reach the database.
It does this by storing all the information you need to prepare for inspections and audits. It is easy to find the relevant validity of your certification, your response to incidents, your policies. The software centralizes all the important information and standardizes your reporting. Increasing the level of transparency of business-related documents, those who are allowed to be transparent is a virtue that many companies don’t have. It is especially important for future customers, who want to learn more about it before they hire that company.
3. How to choose a good EHS software provider
A good EHS software is both configurable and flexible by keeping up to speed on all current and new health, safety, and environmental compliance legislation. It also allows you to plan and document audits and inspections, so you’re never caught off guard. Sadly, we can see that a lot of platforms you can find the online claim that they can get all the documentation and actions in order.
Sadly, we can see that this is not the case in a majority of cases. Since there are so many of them to choose from, finding the best one can be quite a hassle. How to digitize EHS? It doesn’t have to be a difficult process, as long as you choose and effectively use the right EHS software for your company.
One of the simplest ways you can check the efficiency and functionality of certain software is to take a look at some online reviews and testimonials provided by those who have experienced it already. Many people don’t take these two sources credible. However, these are first-hand experiences that will let you have an insight into even the smallest of details that revolve around how this process is handled by the software you are interested in buying.
The Bottom Line
As you can see, there are a lot of reasons why EHS software should become a big part of your company. Only by doing that, you can reduce the time and energy spent on some of these activities. Here, you can see that benefits will have an effect both on the company and eco-friendliness. Therefore, you shouldn’t hesitate about using this one as a crucial part of your business’s modus operandi.